Jane Freestone Moore, 5 April 2000

Describing Condition

From AB Bookman's Weekly, November 16, 1998

A thriving antiquarian book trade is largely dependent on the effectiveness of catalogue and mail-order bookselling. Transactions by mail are possible as long as buyer and seller recognize the importance of accuracy in describing the con-dition of the books offered for sale.

Terms used to describe condition of books are as varied and numerous as the creativity and imagination of bookmen can produce. When confusion reigns over descriptions by advertisers or quoters, dissatisfaction is the inevitable result.

In an effort to promote agreement between buyer and seller in the descriptions used for the condition of books, AB first proposed in 1949 a set of terms that could serve as a standard in catalogue and mail-order transactions. The list was published again in the 1975 edition of ABC of the Book Trade by Sol. M. Malkin. A revised list of terms used in describing books is now published in each weekly issue of AB to serve as a suggested guide and reference for bookmen:

1. As New is to be used only when the book is in the same immaculate condition in which it was published. There can be no defects, no missing pages, no library stamps, etc., and the dustjacket (if it was issued with one) must be perfect, without any tears. (The term As New is preferred over the alternative term Mint to describe a copy that is perfect in every respect, including jacket.)

2. Fine approaches the condition of As New, but without being crisp. For the use of the term Fine there must also be no defects, etc., and if the jacket has a small tear, or other defect, or looks worn, this should be noted.

3. Very Good can describe a used book that does show some small signs of wear - but no tears - on either binding or paper. Any defects must be noted.

4. Good describes the average used and worn book that has all pages or leaves present. Any defects must be noted.

5. Fair is a worn book that has complete text pages (including those with maps or plates) but may lack endpapers, half-title, etc. (which must be noted). Binding, jacket (if any), etc., may also be worn. All defects must be noted.

6. Poor describes a book that is sufficiently worn that its only merit is as a Reading Copy because it does have the complete text, which must be legible. Any missing maps or plates should still be noted. This copy may be soiled, scuffed, stained or spotted and may have loose joints, hinges, pages, etc.

7. Ex-library copies must always be designated as such no matter what the condition of the book.

8. Book Club editions must always be noted as such no matter what the condition of the book.

9. Binding Copy describes a book in which the pages or leaves are perfect but the binding is very bad, loose, off, or nonexistent.

In all cases, the lack of a dustjacket should be noted if the book was issued with one.

These terms may be arbitrary, but whatever terms are employed, they may be useless or misleading unless both buyer and seller agree on what they mean in actually describing the book. When in doubt, describe the book exactly as it is, as to physical condition, textual reading, and edition.

Always bear in mind that a bookseller's reputation and credibility are his most valuable assets, and accurate description preserves that credibility.

Mary Dixon Moore, 30 Aug 2001